< Outsourced Finance & Accounting Team

Outsourced Benefits Administrator

Countsy’s Benefits Administration team ensures your employees have seamless access to health, retirement, and voluntary benefit programs—while keeping you compliant and cost-effective.

What Is a Benefits Administrator?

A Benefits Administrator oversees the enrollment, management, and compliance of employee benefit programs. Our outsourced specialists manage every aspect of benefits, including:

• Open enrollment planning and execution

• Benefits enrollment processing and eligibility management

• Vendor and carrier liaison for health, dental, vision, retirement, and voluntary plans

• COBRA administration and HIPAA compliance

Benefits of Outsourcing Benefits Administration

• Improved Accuracy & Compliance: Avoid enrollment errors and penalties with precise data management and reporting.

• Enhanced Employee Experience: Professional communication, clear plan education, and responsive support.

• Time & Cost Savings: Reduce HR workload and eliminate the need for specialized in-house staff.

• Scalable Solutions: Flexible support that grows with your workforce and benefit offerings.

• Integrated Reporting: Streamlined data flow into payroll, HRIS, and accounting systems.

Our Benefits Administration Offerings

1. Open Enrollment Management

   • Planning timelines, communications, and benefits fair coordination

   • Enrollment systems configuration and support

2. Employee Enrollment & Eligibility

   • New hire enrollments and qualifying life event processing

   • Eligibility audits and reconciliation

3. Vendor & Carrier Management

   • Submission of census, rate negotiations, and monthly billing reconciliations

   • Issue resolution and communication with carriers

4. COBRA & HIPAA Compliance

   • COBRA notice delivery, premium tracking, and reporting

   • HIPAA privacy rule adherence and documentation

5. ACA Reporting & Compliance

   • IRS Forms 1094-C and 1095-C preparation and filing

   • Measurement and stability period analyses

6. Benefits Systems & Reporting

   • Administration via Gusto Benefits, Benefitfocus, Workday, BambooHR, Zenefits, ADP, Rippling, PlanSource, and others

   • Custom benefits dashboards and audit-ready reports

Platform Expertise

Countsy’s specialists are proficient with top benefits administration platforms along with you having easy access through the Countsy Platform.

• Gusto Benefits

• Workday Benefits

• BambooHR Benefits

• Zenefits

• ADP Workforce Now

• Rippling Benefits

• And more…

Why Choose Countsy for Benefits Administration?

• Specialized Expertise: Certified benefits professionals with deep carrier relationships.

• Integrated Service Model: Coordinate seamlessly with payroll, HR, and accounting teams.

• U.S.-Based Support: Local compliance with federal, state, and local benefit regulations.

• Transparent Pricing: No-surprise, right-sized costs, perfect for your business and stage.

• Dedicated Benefits Manager: Single point of contact for all benefits inquiries and escalations.